Square Partner
Which Square POS System Is Right for Your Business?
Choosing the right point-of-sale system isn’t simply about taking payments. The right setup should fit the way your business actually operates, from how customers order and pay to how your team manages sales, stock and day-to-day service.
As an Authorised Square Reseller in Ireland, Costa Systems can help businesses choose and implement a Square setup that suits their operation.
But with Square Register, Handheld, Terminal, Kiosk and other options available, which one is right for your business?
Here’s a closer look.
Square Register: The Complete Countertop POS
For businesses looking for a permanent point-of-sale at the counter, Square Register provides an all-in-one setup built around two touchscreen displays.
Staff operate the main screen while customers use their own dedicated display to review their transaction and complete payment.
With Square’s POS software built in, businesses can manage payments, products, sales and other areas of their operation from one central system.
Well suited to:
Restaurants
Cafés
Bars
Retail stores
Busy counter-service businesses
For businesses that want their main till to act as the centre of their operation, Square Register is a strong starting point.
Square Handheld: Take Your POS Anywhere
Not every transaction needs to happen at the counter.
Square Handheld combines ordering, payments and point-of-sale functionality in a portable device that staff can carry around the business.
In hospitality, this means orders can be taken directly at the table and sent through the Square system without staff repeatedly returning to the main till.
For retailers, its built-in barcode scanner can also be used for products and inventory while staff move around the shop floor.
Well suited to:
Restaurants
Bars and pubs
Cafés
Retail stores
Businesses with mobile staff
For hospitality businesses in particular, combining a central Register with Handheld devices can create a much more flexible setup.
Square Terminal: Payments Without the Complexity
Some businesses don’t need a complete countertop POS at every payment point.
Square Terminal combines card payments, POS functionality and a built-in receipt printer in a compact device.
It can accept chip and PIN and contactless payments while allowing businesses to provide printed or digital receipts.
That makes it useful as a straightforward payment solution or as part of a wider Square setup.
Well suited to:
Service businesses
Hospitality
Independent retailers
Additional payment points
Businesses looking for a compact countertop solution
Square Kiosk: Let Customers Order for Themselves
For high-volume food and beverage businesses, self-service can provide another way to manage busy periods.
Square Kiosk allows customers to browse a menu, build their order and pay through a self-service touchscreen.
Orders then feed into the wider Square system, allowing the business to keep its ordering and sales operation connected.
Self-service doesn’t necessarily mean replacing traditional ordering. A business can use kiosks alongside staffed tills and other ordering methods to give customers more choice and help manage queues during busy periods.
Well suited to:
Quick-service restaurants
Takeaways
Food courts
Busy cafés
High-volume hospitality businesses
Square KDS: Connect the Till to the Kitchen
Taking the order is only one part of running an efficient hospitality operation.
Square Kitchen Display System (KDS) can send orders digitally to kitchen screens, helping connect front-of-house ordering with food preparation.
Kitchen teams can view and manage incoming orders without relying solely on printed tickets, while orders from supported Square channels can flow into the kitchen workflow.
For a busy restaurant, takeaway or café, KDS can become an important part of a wider Square setup.
Well suited to:
Restaurants
Takeaways
Cafés
Quick-service businesses
Multi-station kitchens
You Don’t Have to Choose Just One
For many businesses, the best Square solution isn’t a single device.
A restaurant, for example, could use a Square Register at the main counter, Square Handheld devices for tableside ordering and payments, and Square KDS screens in the kitchen.
A quick-service business could combine its main POS with Square Kiosk to introduce self-service ordering.
A retailer might use a central Register while giving staff a Handheld for stock management and checkout around the shop floor.
The advantage of building within one ecosystem is that different parts of the operation can work together rather than functioning as completely separate systems.
Which Square Setup Is Right for Your Business?
There isn’t one POS configuration that suits every business.
A small café has very different requirements from a busy restaurant, multi-floor bar or retail store. The important part is choosing hardware and software around how your business operates rather than simply buying a till.
That’s where Costa Systems can help.
As an Authorised Square Reseller, we can discuss your requirements, recommend suitable Square hardware and help you build a setup around your business.
Whether you’re opening a new location, replacing an existing EPOS system or simply exploring what Square could offer your business, speak with the Costa Systems team.
EPOS That Sells. Payments That Flow.
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