Stocktaking is not an everyday feature used in Fashione, this guide is to give you a little refresher on how to stock take using your scanner or our rental scanner if you don’t have one.
Planning a Stocktake
Stocktaking should be done out of trading hours to get a more accurate stocktake.
We know that this is sometimes not possible so if you are trading whilst stocktaking we advise this is done as fast as possible to reduce discrepancies.
If it is more convenient you can stocktake a few weeks before your year end. Fashione has built in stock reports that can be used to get your year end figures.
Make sure any stock that has been booked in recently is all barcoded and ready to be scanned.
Multiple Branches/ Locations
If you have multiple shops each branch must be done separately.
Once the first location has been scanned you will need to upload the scanner results before moving on to the next location.
The scanner will need clearing before you start the next location.
Another thing to consider is transfers. When planning your stocktake for multiple locations make sure all transfers have been confirmed before starting and no transfers are made until stocktaking is complete. This will give you more of an accurate stocktake
Fashione has four stages:
Creates a system stock snapshot for the stock that fashione holds for this branch location. This is usually ran before you start scanning. You can also use snapshot to capture year end.
Once you have finished scanning, this is where you upload the results. Usually the support desk will now help you from now.
This is the stage where the snapshot is compared to your stock count that has been uploaded. This will give an overall discrepancy. The support desk can give you an itemised list
This option is if you wish to set your stock level to what you have scanned. This is optional. The alternative is to go though the discrepancies manually.
Reasons for Discrepancies
Wrong Label Attached
Sold wrong Item
Stock moved/returned/written off without informing the system
Sold on open department
To look in to stock discrepancies you can use the Product History report that can be found in Style Fact File or Style Stock View.
Tysso BCP-8000 Data Collector